All documents created by the Governing Board, Coordinators, Trip Organizers, and others performing Club business, should be considered historically important. Therefore, all such documents should be dated, including month, day and year. Use standard letter-sized paper whenever possible. Since many documents will be bound in some manner, leave a binding margin of one-half to one inch on the left margin. For two-sided printing, the binding margin will alternate between left and right margins. (1/93)
The Club will use recycled products whenever practical and Club members are urged to recycle. (6/91)
Board meetings will be held monthly, on the first Wednesday of the month unless needed more frequently or otherwise scheduled. (3/86)
BOARD MEETING FORMAT
- Only one person per directorship will report unless there is a clear splitting of report between the co-directors. (6/92)
- Chair will allot "x" number of minutes per presentation.
- Presentation format of short issue:
- State what is proposed.
- State what action is requested.
- Presentation format of longer/complex issue:
- Send written proposal in advance, i.e. in time to be sent out with minutes or bring written proposal ahead of time and Board will act upon it at following meeting.
- A Board member may appoint a proxy to vote at a Board meeting; it is recommended that a committee member be appointed if possible. (3/84)
- All unopened mail addressed to a Club member will be opened before the end of the Board meeting whether the Board member is there or not. Any unidentified mail will be opened and designated to the appropriate director. (3/91)
- Board members will provide their own refreshments at Board meetings.
Board members may be reimbursed for travel expenses incurred in connection with routine Club business. The Board will vote on these reimbursements as they are requested. Each successive Board should determine its own policy. (6/81) The present board will be reimbursed at $.25 per mile. (92)
The president, vice-president, treasurer, and secretary shall be the signors on the checking account. (3/89)
The president is signatory for the Salt Lake Foundation. (1/92)
The vice-president is elected by the Board from the Board to act as president when the president is not available. (3/89)
Incoming directors should get keys, notebooks, etc., from outgoing directors. (3/89) Outgoing directors will spend a minimum of two hours with incoming directors. (3/94)
The treasurer and two trustees can authorize a transfer from the investment account to the checking account. (3/89)
No one can speak for the Club at public meetings unless he or she is sanctioned by the Board. (8/86) Directors may speak to questions about their particular domain. If an individual is not a director or otherwise authorized by the Board, he or she is to make the press and the public aware that he or she is speaking as an individual, not on behalf of the WMC and to refer the press and public to the appropriate Board members. (9/94)
The president, secretary, treasurer, and information director are responsible for planning and implementing an Organizer's Party in the fall. Each director submits to the officers a list of organizers they would like honored. (4/89)(6/90) Guests are invited by written invitation. Also, a notice is placed in the Rambler
in case there are any members who felt they qualified but had been overlooked in the invitations.
Each director will submit a detailed budget by the April Board meeting for Board approval and will subsequently adhere to that budget for the period March 1 to February 28. (4/97) Those expenses that are General Fund expenses will be further identified as hiking, membership, administration, etc. Office expenses include phone, rent, utilities, and related expenses. The treasurer will develop codes that identify each area of the general fund. (6/94) The administrative assistant position was discontinued.
WMC has accounts at Kinko's and Office Max for use of the Board. (12/96)
The Governing Board consists of a set of directors and four trustees. The directors' responsibilities include:
- Responsibility for respective areas;
- Forming committees;
- Giving feedback to membership through the Rambler; and
- Being responsible for Club property and keeping inventories current.
PRESIDENT & VICE-PRESIDENT
The president is the main contact for outside organizations and individuals who interact in one fashion or another with the Club. These include Federal agencies (in particular the US Forest Service) as well as state and local agencies that are involved with outdoor matters such as recreation, environmental concerns, and trail access. Since the Club, along with most of its members, is located in the Wasatch Front, the Club has its most frequent contact with agencies responsible for this area. The Club also interacts with sister organizations such as the Southern Utah Wilderness Alliance, the Utah Chapter of the Sierra Club, the Audubon Society, and Splore.
The president presides over the monthly Governing Board meeting. The vice-president presides if the president is unable to be at the meeting.
The Club's fiscal year runs from March 1 to the last day of February. (12/96) The tax year is from January 1 to December 31.
Donations to the Club are not tax deductible.
A $200 petty cash fund for the membership director is approved if required. (8/93) A $200 petty cash fund for the lodge director was also approved if required. (7/93) The Board also approved petty cash funds available for the entertainment ($300) and winter sports directors. (9/99)
The treasurer has authority to pay the following bills between Board meetings: rent, electric and phone, postage and printing costs associated with the Rambler
, Kinko's and Office Max. (5/95)(12/96)
The treasurer is approved to write checks for pre-approved lodge budget items between Board meetings. Receipts continue to be required to receive reimbursement. (7/94)
Requests for reimbursement should be accompanied by an explanation (note) on how the money was used along with all relevant receipts. All expenses must be submitted to the treasurer, even if there are offsetting incomes that compensate for them.
If the Club sells major assets, a statement is required by the IRS, which includes the original cost of the item, when it was bought and sold, and to whom it was sold.
For the purpose of fulfilling tax requirements, the following procedures should be followed:
- Any donated funds and their designated purpose need to be detailed.
- The lodge director needs to distinguish income from lodge use resulting from member use or outside use.
- If admission fees for Club functions at the lodge include a lodge fee, the entertainment director needs to account for this separately, by noting the lodge fee times the number of people present.
- Services provided by the Club such as instructional courses are related to our tax-exempt status; therefore, careful accounting procedures should be followed. Directors should note income from fees, and the cost for running the program.
- Receipts for all expenses are required.
- Taxes should be prepared by a professional tax preparer at the Club's expense with the assistance of the treasurer.
Monthly and year-end financial statements are circulated to Board members including trustees.
Memorial Funds have been accounted for under "Mountaineering" funds. Where the Club is the collection agency for these funds, a trustee will follow the fund. In the future, memorial funds will be accounted for separately under "Donation Funds." (3/81)
The accumulated interest for the year shall be allocated to the individual Club funds by the outgoing treasurer in an equitable fashion subject to approval by the Board. (1/90)
Past Boards have allocated 15% of all dues collected to the lodge, 10% to conservation, and 4% to the lodge capital improvement fund. (Reaffirmed 11/00) Allocation can be changed by the Board at its own discretion. (4/87)(3/89)(Reaffirmed 1/97)
Investments are limited to treasury notes, treasury bills, money market funds (US securities only) or certificates of deposit. The treasurer is responsible and authorized to make investments within the above parameters. (11/88)(3/89)
All statements for expenses, before being paid, will be submitted to the appropriate director for approval and coordination. (1/89)
$5000 to $15,000 of Club funds will be left in the checking account based on projected expenditures with the rest being transferred to the investment account. (10/90)(Modified 9/00) It is recommended that the treasurer keep no more in money market fund than will be needed before long-term accounts mature. (9/91)
The treasurer is authorized to meet periodically with a CPA for Club business at the Club's expense, with the approval of the president. (9/00)
One million dollar liability insurance policies are maintained on the lodge and the office per lease requirements of the Forest Service. Property insurance is maintained on the office contents (valued at $20,000) and the boating "shed" (valued at $20,000). A fire insurance policy was also purchased to protect the Club against damage to the lodge. (7/00)
Funds from publications. Because Wasatch Publishers has sold the rights to Hiking the Wasatch
, the previous allocation of funds is no longer valid. Proceeds from one-time publications transactions shall be allocated equally between conservation and lodge capital funds or directed by a vote of the Board. (12/00)
Minutes should be taken at each Board meeting, then typed, duplicated and mailed to each Board member, trustee, and coordinator 10 days prior to the next meeting. Notification of the next Board meeting should be included. (12/96)
The financial statement from the treasurer should be mailed to trustees not attending the Board meeting where the reports were given out.
The secretary maintains and updates the current Club policies. After every Board meeting, any policy modifications or new or deleted policies should be updated on the master document and printed out at least semi-annually for Board members. (1/01)
Permanent records, minutes, letters, etc., should be collected and kept in a single place, with the current secretary. (2/92)
Any Bylaw changes should be recorded word for word, as opposed to a general summary. The same applies to any other Board action, which might require an explicit record.
The secretary handles thank you notes as applicable, also correspondence for the president and directors as required. Copies are kept for the file.
A brief report of the General Membership meetings should be submitted to the Rambler
The secretary shall provide ballots for Governing Board elections at the General Membership Meeting. (2/90)
All trustees need to be consulted concerning approval of major expenditures. Even after a majority has agreed on a position, the rest still need to be contacted. (4/81)
At least four days each year will be set aside so that only Club service activities are scheduled. All in-town activities on these days must have a service task as their primary component; the activity may have a recreational component, but it must be subsidiary to the service component. (7/91)(9/94)(11/02)(8/03)
Two of the four service days shall be scheduled for the weekends following the July 4th and Labor Day holidays. (7/00)(11/02)(8/03) The remaining two service days shall be scheduled by the governing board. (11/02)(8/03)
APPLICANT AGREEMENT, ACKNOWLEDGEMENT OF RISK, AND RELEASE FROM LIABILITY FORM
The following form is used for Club activities and on new member and renewal forms (updated 10/08):
I acknowledge that my participation in all WMC activities is voluntary. No one is forcing me to participate. I agree to abide by the rules of the WMC.
ASSUMPTION OF RISK:
I am aware that WMC activities involve risks, and may result in injury, illness, death, and damage to or loss of property. These dangers include but are not limited to: the hazards of traveling in remote areas without medical services or care, the forces of nature, the inherent dangers involved in participation in sports, wilderness travel, and social activities, and the negligent actions of other persons or agencies. I understand that all activities should be considered exploratory, with the possibility of unexpected conditions and route variations. The WMC is not, nor does it provide, a professional guide service. In order to partake in the enjoyment and excitement of WMC activities, I am willing to accept the risk and uncertainty involved as being an integral part of the activity. I acknowledge this risk, and assume full responsibility for any and all risks of injury, illness, death, or damage to or loss of my property.
I understand that it is my responsibility to evaluate the difficulties of any WMC activity I participate in, and decide whether I am prepared by having the experience, skill, knowledge, equipment, and the physical and emotional stamina to participate safely.
RELEASE OF LIABILITY AND PROMISE NOT TO SUE:
I agree that I, my heirs, personal or legal representatives hereby do release and hold harmless from all liability, and promise not to bring any suit or claim against the WMC, its activity organizers, directors, agents or representatives for any injury, illness, death or damage and loss of property resulting from my participation in any WMC activity even if they negligently caused the injury or damage.
Should it become necessary for the WMC, or someone on their behalf, to incur attorney fees and costs to enforce this agreement, I agree to pay the WMC reasonable costs and fees thereby expended, or for which liability is incurred.
I understand that the WMC strongly recommends that I maintain insurance sufficient to cover any injury, illness or property damage that I may incur while participating in WMC activities. In the event of injury, illness or death related to any WMC activity, I recognize that I, or my estate, will bear the full cost of my evacuation or recovery, and any related medical care that I may need. I acknowledge that the WMC carries no insurance whatsoever for any participants in WMC activities.
My signature below indicates I have read this entire document, understand it completely, understand it affects my legal rights, and agree to be bound by its terms. I certify I am at least 18 years old.
All activity participants will sign an Applicant Agreement, Acknowledgement of Risk, and Release from Liability Form prior to participating in any/every Club-sponsored activity. (4/81) Also, each WMC member will sign a generic Acknowledgement of Risk and Release from Liability form when joining the Club and yearly thereafter; the WMC attorney will review all Release forms, and all Release forms will be collected at the office, filed by activity and held in storage for seven years. (10/94)
Activity directors continue to have the final word about activity organizers. (10/94)
No alcoholic beverages will be provided by the Club at any Club function. (8/86)
In case of a vehicular accident, the driver will absorb reimbursement of the deductible on insurance. Trip organizers need to advise car owners to be adequately insured as the $.15 per mile charge by trip participants is intended to cover all operating costs including the cost of insurance. (7/91)
Board policy does not allow for payment for helicopter rescue necessary on Club trips. (7/85)
All lists of scheduled events submitted to the Rambler
should come from the appropriate director. (5/81)
If a change in organizers is needed for a particular trip, the director for the activity should be consulted. (5/80)
Guidelines for handling transportation costs on Club trips: $.15 per mile plus the cost of gasoline should be divided equally among all the occupants of the vehicle, including the driver. The money goes to the driver. This can be modified for particular trips. (5/92)
Millcreek Canyon fee affects Club activities; passengers pay fee, while driver goes for free. (3/91)
Parking for Wasatch Front activities will occur in Park 'n Ride lots or lots where the Club has received written permission. Permission is to be reconfirmed on a yearly basis. (2/94)
GUIDELINES FOR HANDLING DEPOSITS FOR CLUB TRIPS
- Full deposit will be refunded for any person on a waiting list not participating because the trip is full.
- A person with a confirmed reservation for a trip, who later cancels, may be required to forfeit a portion or the full amount of any deposits or advanced fees paid if the cancellation has a financial impact on other trip participants.
- Non-Club members who participate in Club trips must pay the estimated trip cost in advance of the trip departure date. The difference between actual and estimated costs will be addressed after trip completion.
Individual directors and coordinators are to plan and arrange their own parties, but the entertainment director needs to be informed of any planned parties to avoid scheduling conflicts. The entertainment director may veto conflicting parties. (10/89)
Trip organizers are required to submit a written report about any injury or accident/incident that occurs on any Club function at the first Board meeting after the injury or accident. The organizer will include comments written by the injured party and written by any witnesses to the accident/incident. (8/89)
A trip organizer has the right to refuse participation to anyone if that person is unprepared or unqualified. (5/90)(7/00)
The Club does not allow promotion of commercial (for profit) trips with Club activities. (10/86) Trips not sponsored by the Club shall not be written up in the Rambler
The participants of the trip shall absorb all expenses of a trip. (2/85) Damage or loss of Club gear will be equally divided among the group participants up to a limit of $15.00/person, the rest to be absorbed by the Club. (6/88)
Coordinators volunteer and are selected by the directors to assist with a particular activity. This selection is ratified by a vote of the Board. The coordinators report to the Board through a sponsoring Board member as follows:
|ACTIVITY ||BOARD SPONSOR |
|Canoeing ||Boating |
|Rafting ||Boating |
|Kayaking ||Boating |
|Boat Equipment ||Boating |
|Sailing ||Boating |
|Boating Instruction ||Boating |
|Mountain Biking ||Biking (4/94) |
|In-line Skating ||Biking (8/95) |
|Tennis ||Hiking (1/92) |
|Trails Issues ||Conservation (1/92) |
|Adopt-a-Highway ||Information (92) |
|Commercial Ads ||Publications (6/92) |
|Rambler Mailings ||Publications (6/92) |
|Skiing ||Winter Sports |
|Snowshoeing ||Winter Sports (6/92) |
|Lodge Use Rep ||Lodge |
The membership year is for a 12-month period, renewable in the month of the member's acceptance into the Club. Membership not renewed within 30 days of the renewal date will be removed from the membership files. If dues are not paid within the 30-day period, a reinstatement fee of $5.00 will be assessed. (2/94)
Dues shall be $35 for a single and $50 for a couple (or partner). (2/94)(10/01) Full-time students, under 30 years of age, are eligible for a $20 per year membership dues. All new or reinstating members pay a $5 application fee.
Checks should be used to pay for membership dues instead of cash. A stipulation for checks only will be in the application form. The membership director will return all cash to sender, and request checks instead. (3/80) Checks and forms must accompany new memberships, reinstatements and membership renewal requests. (11/80)
Renewal forms and the membership application form shall include current applicant agreement, acknowledgement of risk, and release from liability statements that are initialed and signed by the member. (1/93)
A statement is included on the application form indicating that the Club's mailing list is made available to Board-approved organizations. If a member does not want his/her name made available, he/she can indicate so on the renewal or application form. (6/94)
Service activities should be stressed as alternatives to outings as a method of satisfying membership application requirements.
The membership director updates and publishes the membership manual as necessary to reflect current Club policies. The membership manual is sent out to every new member. (1/01)
Any amendments or changes to the Constitution and Bylaws or updates/revisions to the Membership Manual will be published in the February Rambler
Information on interests of new members shall be given to Board members when the applications are approved. Printouts of this information are available to each director.
A letter of welcome and information is to be sent out to new members. (4/81)
are not mailed to prospective members unless specifically requested by Board members. Prospective members may request two copies of the Rambler
to be mailed to them at a cost of $5.00. (2/95)
There is no exception to payment of membership dues except for life members who only pay for the Rambler
Policies shall be sent to new members only upon specific request. (3/85)
The membership director is responsible for maintaining the membership database and for facilitating printing of the membership list in the Rambler
1-2 times/year. (1/97) Current membership lists should be sent to any retail store (such as Kirkham's), which gives WMC members a discount on purchases.
REQUIREMENTS FOR LIFE MEMBERSHIP:
Life member designation is a privilege and recognition of service in the Wasatch Mountain Club. Payment of dues and participation in Club activities for the designated period of time are not in themselves sufficient for candidacy for life membership.
The following must be satisfied for life member candidacy:
- Twenty-five (25) years of continuous dues paying membership in the WMC. In the case of interrupted membership, the candidate may update the dues in arrears with the approval of the Board of Directors.
- The Life Member candidate must have satisfied one of the following:
- Serve as a member of the Board of Directors.
- Accumulated the equivalent of 100 hours in the organization and/or leadership of WMC activities and functions. c.
- The following scale will be used to guide in the tabulation of equivalent time participation:
- Day trip organization: 5 hours
- Participation in work parties: 2-5 hours
- Extended trips: Document time
- Committee work: Document time
- Social event organization: Document time
- Other: Document time
- Life Membership is not granted automatically. The Life Member candidate must submit a written application documenting the fulfillment of requirements to the Governing Board.
Life Membership is an individual recognition. In the case of couple membership, each must satisfy the requirements for life membership individually.
Life membership applications must be cleared by the Governing Board and must be approved by vote of the general membership at a regular WMC General Membership Meeting.
Life Member dues will be equivalent to the existing Rambler
After approval of life membership, it is incumbent upon that member to indicate to the WMC membership director her/his intention to remain on the WMC rolls by filling out a membership renewal form yearly.
Trail clearing efforts should emphasize lesser-used trails which the Forest Service does not maintain rather than helping where there are already sufficient resources being expended. (9/87) The trails issues coordinator position is within the conservation directorship. (92, 5/95)
When members of the conservation committee attend public meetings but do not express Club opinions for one reason or another, the Club can still be listed as having attended and expressed an interest in the issues discussed.
Individuals who want to get involved in issues in the name of the Club should get approval to use the Club name beforehand.
Ten percent (10%) of membership dues presently go toward a conservation fund. Disbursal of the monies is determined by the Board currently in office. Each successive Board must evaluate this negotiable issue for its term of office. Organizations that the Club has supported include: Southern Utah Wilderness Alliance, Idaho Rivers United, Nature Conservancy, Trust for Public Land and S'PLORE.
The conservation director is authorized with Board approval to speak at public hearings and to submit written comments on behalf of the Club subject to general conservation policy guidelines. Board approval is needed before signing onto any environmental lawsuits or other legal actions. This does not apply to participation in administrative hearings or appeals.
The WMC opposes the Olympics because of environmental concerns for the Wasatch Front with particular concern over potential impacts on Big and Little Cottonwood Canyons contrary to the Canyon Master Plan. (12/89)(Reaffirmed 5/95)
MOUNTAINEERING AND CLIMBING
The John Gottman Memorial Fund was established in March, 1980. For tax purposes, memorial funds will be accounted for separately from the rest of the Club's monies. The Board approved application of the Gottman Fund toward development of a Mount Olympus trailhead. (4/80) An alternate plan for using the Gottman Fund money would be to set up a library for the lodge containing mountaineering magazines, etc. (9/80)
The Robert Frohboese Memorial Fund was established in March, 1981. The Frohboese Memorial Funds have been withdrawn from the general funds and are in a separate account. This is a perpetual fund and the interest that is accrued will be used to establish a source of public education for avalanche survival. The Club has an avalanche course offered every January using this fund. (3/84)
CANYONEERING POLICY (4/07)
Duties of Trip Organizers:
- Understand that they should feel like they are overseeing the safety and well being of the club group, which would mean that they had reviewed the qualifications of those who sign up for the trip, and are satisfied that each individual is aware of what is required for this trip, and that they have assured the organizer that they have the skills and ability to be able to handle the trip successfully. The decision of whether an individual is sufficiently capable and prepared is admittedly a judgment call, but it is the trip organizers call.
- Have either done the trip before himself, or have the appropriate beta and be familiar enough with it to be comfortable that the canyon you are going to do is within his ability to lead it, and the groups ability to negotiate it. This would include having checked the forecast to make sure that the weather is not going to be an issue in the canyon, and having left a clear itinerary and instructions with a third party who can call for help if the return call hour or date has not been met.
- Figure out what is needed for group gear (rope, throw-bags, webbing, hookers, etc) and either bring it or assign someone to bring it. Organizers should hand around group gear for the young, strong ones to carry.
- Know how to get to and into your canyon. Figure out how to get a permit on a timely basis, and have a backup plan in case you cannot get the desired permit.
- Know who is in your group, and rally them to get off at a reasonable hour.
- Make sure everyone has a helmet, and other needed equipment.
- You are not guiding, just providing leadership- manage the group in the canyon. Remind people to eat and drink when they should, and as appropriate, spread the work of rope work and problem solving throughout the group as learning opportunities.
Duties of Trip Participants (if you are a participant, ie, not the Organizer, you should expect the following):
- You are responsible for your own safety and comfort. No one can assure your safety other than you.
- You are experienced and comfortable rappelling; on single and double ropes of varying lengths and thicknesses, and are able to adjust the friction levels to compensate as needed, including for a single skinny 8 millimeter rope. If you are not sure you are qualified you need to take either an ACA canyoneering course, or at the least, one of the clubs rappelling classes.
- The trips are not guided, they are lead. You are expected to do your part. If you are struggling or need help, or have questions about what is going on, you MUST communicate this to the group organizer and other participants right away.
- This is just a bunch of club members going canyoneering. While the organizer will attempt to 'lead' the trip and try to make sure everyone is taken care of, safe, and having fun, ULTIMATELY EACH PERSON MUST BE PERSONALLY RESPONSIBLE FOR THEMSELVES.
- If this is NOT what you are up for, then don't sign up for a club canyoneering trip.
- You are expected to provide your own personal gear- including a harness, descending device, locking carabineers and a helmet. If you do NOT have all of the gear that is on the list, let the organizer know in advance, so people with extra gear can bring it for you to use. You must make specific arrangements for that PRIOR to the trip.
- No one will be allowed to participate on club canyoneering trips without a helmet.
A list of local hikes, their ratings, and an explanation of the rating systems is published in the Rambler
every April. (4/97)
The hiking director and committee schedule local hikes, outings, and out of town car camping and backpacking trips.
For day hikes into wilderness areas, group size should be limited to 14 unless a mandatory lower limit applies. If the meeting point group is larger than this, the scheduled organizer should recruit a second organizer so that the group can be split. The splitting of the group and second organizer's name should be noted on the release form. To insure that the groups will travel separately, the participants should be asked to assign themselves to either a "fast group" or the "slow-paced group" and the fast group should start up the trail first, preferably 15 minutes ahead of the second group. (6/92)
For backpacks or other pre-registration trips, the scheduled organizer should keep a waiting list once the initial trip is filled. As people call in and are added to the waiting list, the organizer should inquire if the individual is capable of leading an overflow trip to a similar destination, typically another drainage in the same general area. Once a second trip organizer volunteers, that individual becomes responsible for contacting the people on the waiting list and making necessary arrangements. (6/92)
Rules for hike organizers should be sent to each organizer along with a release form to be signed by each hiker. (8/84) It is suggested that new hikes not be scheduled close to the beginning of the month because there is no guarantee that the Rambler
will be out in time to announce the hike. (4/89) Alternatively, the hiking director can announce hikes into the month following the current published Rambler
Minor children are only allowed on trips designated as family trips and advertised as such in the Rambler
GUIDELINES FOR HIKING ORGANIZERS: (5/93)
These guidelines should be sent to all volunteers prior to their hike. This is a supplement to the official hiking regulations, which should also be included.
Useful Phone Numbers and Addresses:
- If for some reason you can't lead the hike that you volunteered for, you should try to find a replacement organizer and notify the hiking director.
- Planning is the key to a successful trip. Know your destination and route. According to regulations, the organizer is responsible for explaining the hike to the people who want to go on it. Unless the hike was described as exploratory in the Rambler, you should have personal experience with the route. If you haven't already hiked the route with the Club, you should hike it yourself first. It helps to start with a guidebook such as Hiking the Wasatch. If the hike is exploratory, you must rely on your general experience with the area, topographic maps (available from the USGS), guidebooks and contacts with forest or BLM rangers. According to current Club policy on exploratory hikes, an exploratory hike must be described as exploratory in the Rambler, and participants must register by phone so that the organizer can evaluate their experience and preparedness in advance. You should make sure that participants understand what is involved in an exploratory hike. For any hike that you lead, you should be able to describe the risks: the length and difficulty of the hike, whether there is exposed terrain, and whether the hike involves rock scrambling, wading, route finding, snow crossings, extreme temperatures or other difficulties. You should know approximately how much time the trip will take. You should be aware of seasonal road closures; for example, the upper gate in Mill Creek is often closed through Memorial Day. You must get permission to cross private property if no easement or right-of-way exists.
- Get everyone to the trailhead. A surprising amount of trouble can occur at this step. You should always try to carpool. This saves gas, puts less stress on limited parking spaces, gives you fewer vehicles to keep track of and makes it more likely that someone in any given car will know where you're going. You should count heads and cars before carpooling. Be sure that all the cars can handle the road; for example, don't drive a Lincoln to the Lake Hardy trailhead. If some of the drivers are not absolutely certain of the driving route, try to show them the route on a road map before leaving and arrange to pause at obvious points to collect vehicles. It's very important to make sure that drivers know what the lead car looks like. You should be sure that you can park where you need to at the trailhead; don't park illegally. Once you reach the trailhead, don't start hiking until everyone arrives (count heads again). A special exception: a group with a designated deputy leader may leave earlier (see below for a description of subdivided hikes). Club policy on sharing transportation costs is that drivers should be reimbursed at 15 cents per mile, and the cost of gas in a given vehicle should be divided equally among riders and drivers. For four-wheel-drive vehicles, reimbursement is 25 cents per mile when engaged. Riders split user fees (for example, at the tollbooth in Mill Creek Canyon).
- Evaluate capabilities of hikers. Participants must be prepared. The basic idea here is to look for problems before they can hurt you on the trail. The regulations say that hikers must evaluate their own capabilities; let people read the regulations before they sign the release. Your job is to help people understand what the hike involves so that they can make an informed decision about whether they should be on this hike. Make sure that everyone understands the risks and that it's their responsibility to be prepared. To help with this, you can check their clothing and gear by eye, and ask questions about their experience and fitness. If you notice that someone doesn't have the necessary boots, boots, socks, warm clothing, water, food, or first aid, you should bring it to their attention. You should be especially attentive to deficiencies with gear, fitness or experience on exploratory hikes and more difficult hikes. It is Club policy that regular day hikes are not open to children under 18. The Club sponsors family hikes, which are open to children, although unsupervised children under 18 are never permitted on any hike. Minor children are only allowed on trips designated as family trips and advertised as such in the Rambler.
- Turn away people who aren't ready for the hike. If in your best judgment, someone isn't sufficiently prepared for the hike in spite of their own evaluations, you should turn them away. The hiking regulations give organizers discretion to exclude people who aren't prepared, or who don't follow the regulations. If no one is ready for the (possibly poor) conditions, you should cancel the hike. You should always explain carefully why you are excluding a person; if the Rambler description was inaccurate or oversimplified, you may explain why, or if the conditions have changed due to rain or snow on the trail or something else, you should also explain. Don't let people sway you from your best judgment, and don't let people tag along if you refused to let them participate. It's useful to bring a copy of the current Rambler so that people can find out about easier hikes.
- Organize the operation. Everyone must sign the release form. If you don't sign, you don' t hike; this is a Club regulation. You should make sure that everyone understands what they're signing, and answer all questions as best you can. The release provides protection to participants, the organizer and the Club. The release makes a participant think about the risks of the hike, and tells you and the Club that the participant knows what they're doing. The release is not a magic bullet; you must still act responsibly in your capacity as an organizer.
- Don't lose your hikers. It is polite to wait a little while before leaving the meeting place, to accommodate a few latecomers. Once on the trail, you should set a pace appropriate to your group. Pay special attention to inexperienced hikers. You should take care to keep the group together and count heads when the opportunity arises. If someone is missing, wait for them, and adjust the pace of the group if necessary. Sometimes it is advisable to lead from the rear; in that case, you should put someone at the front that knows the trail. Organizers may choose to regroup as desired, for a lunch break or at the trail's destination.
- Large groups should be subdivided. Large groups can damage the wilderness and devalue the wilderness experience, and they can be difficult to manage and account for. Groups of 14 or less are recommended, and are required in designated wilderness areas. If you have a big group, you should look for experienced Club members to volunteer to lead a smaller group. You can then divide the big group according to the speed of the hikers, or to ability and interest, or other parameters. You can select alternate routes or destinations for the smaller groups to reduce the overall impact on one trail. You should make sure that the organizers of the smaller groups can account for all the members of their group and that they understand that they have the same responsibilities as other activity organizers. You should take care to account for all members of all the groups at the end of the hike(s).
- Know when to turn back. Sometimes you just can't make it safely to the destination you chose. You might run out of time to return before dark, or the weather might turn ominous, or some of your hikers may be running low on water or have other problems. If you can't make it on this trip, turn around and promise yourself that you can try again some other time. You should try to anticipate trouble while it's on the way, rather than waiting for it to arrive.
- Get appropriate help when needed. You should always use your best judgment and act responsibly when there's a problem. If you lose someone, check the obvious places, but don't take unnecessary risks in self-rescue. If you can't account for all the hikers at the end of the trip, try calling their home to see if they left without checking out. If a hiker may be lost or injured, don't let things run on until it's too late. Call emergency services or search and rescue and let professionals handle the problem. You should carry change for a pay phone, and bring the list of emergency phone numbers. Club regulations say that the person being rescued is responsible for any costs charged for the rescue, even if the rescue turns out to be unnecessary.
- Offer useful advice. If there are less experienced people on the hike, you may be able to increase their safety and enjoyment by passing on some of your own experience. This can range from noting the best photo opportunities, to telling people about potential problems on the trail such as loose rock, rattlers or poison ivy. Do answer all questions about the trip as best you can, however don't be a pest.
- Have fun. Almost every hike comes off without a hitch. On the average hike, the most important part is to have fun. Enjoy the fresh air and the scenery, and make friends and learn new things. Set a pace and choose a route to maximize the fun for everyone.
- Close out the hike. Every person must be accounted for at the end of a hike. Use the check-off boxes on the release form to check off hikers who have returned safely. Hikers may return early, but regulations ask that people who return in advance of the group travel with a buddy. Choose an experienced person to be a buddy; if no one else can be found, you should collect all the hikers and return together. If some hikers need to return early and can't wait for the rest of the group, you should ask them to leave you a note on your car or some other designated place telling you that they arrived safely. If a group has divided, the organizers of the smaller groups should help you account for all the hikers at the end.
- If someone does leave the hike, do your best to make sure they return safely. Club regulations permit people to leave the hike. However, sometimes people just take off on their own; if someone won't cooperate, note the problem on the release form. Please notify the hiking director about hikers who won't obey rules.
- You may have to dismiss a participant. If a participant endangers others, undermines your authority, or acts contrary to the Club's regulations and policies, the person can be dismissed. If someone looks like they're in trouble, or they're causing trouble, you should use your best judgment about when to send them back or even cancel the hike. Be sure that people understand why they are dismissed, but don't be argumentative. Don't let someone feel humiliated because they can't finish a hike; act maturely. Above all, don't let problems progress to the point where you can't handle them safely. You should be sure to follow the rules and policies for returning early. As above, please note the problem on the release form and notify the hiking director.
- Inform the hiking director of accidents and incidents. Using the accident/incident report form, you should report any accidents, injuries, unusual conditions or circumstances to the hiking director or another officer of the Club as soon as you reasonably can. Any accidents or injuries are to be reported in writing to the full Governing Board within 30 days. You should cooperate with the authorities in investigating the situation, if called upon. The Club may ask you and other members who may have witnessed an incident to write a description for circulation to the Club's board.
- Have an enthusiastic person write the trip up for the Rambler. The Rambler contains directions about submitting write-ups. Don't forget to include the compromising photographs!
- Emergency: 911
- Utah Highway Patrol, road conditions: 964-6000
- WMC Hiking Director
- WMC President
- Avalanche Forecast Center: 364-1581
- Forest Service, Salt Lake ranger district: 524-5042
- Forest Service map office, 125 S State: 524-5030
- Bureau of Land Management, 324 S State: 539-4001
- Utah Geological Survey (maps), 2363 S. Foothill: 467-0401
Awareness of Risk
HIKING REGULATIONS FOR PARTICIPANTS (5/93)
- Don't go on a hike unless you understand the risks and are prepared. If you want to go on a WMC hike, you must read the release form and sign it prior to participating. By signing the form, you are acknowledging to the WMC and to the organizer that you understand the risks involved with the hike. If you are under 18, your parent or guardian must sign the release for you. If you have any questions about the risks, ask the organizer before you sign. Don't sign and don't go on the hike if you have doubts about the risks. Trip descriptions in the Rambler are meant to help you make decisions about risks before you consider a hike. Check the hike rating and look for terms like 'scrambling,' 'exposure,' 'exploratory' or 'cross-country.' Check weather reports for potential rain, wind or extreme temperatures. Check guidebooks such as Hiking the Wasatch for more information about conditions on the hike.
- If a hike becomes riskier than what you are prepared for, stop. If for any reason you can't complete the hike, talk to the organizer and explain the problem. You may then sign off from the release form and leave the hike. Don't leave alone; always return to the trailhead with a buddy, and be sure that the organizer understands your route. Fatigue, blisters, bad weather and unexpected terrain are some of many appropriate reasons for stopping. Don't let anyone pressure you into taking risks for which you aren't prepared.
- Always make use of common sense, experience and good judgment. If you find yourself in an awkward situation on a hike, ask the organizer for help and advice. If by circumstance you become separated from the group, make yourself easy to find and don't take any unnecessary risks. Your good judgment is your best defense against accidents. You can help by memorizing landmarks along the trail, carrying a compass and knowing how to use it, and taking advantage of the experience of the organizer and other hikers
Discretion of Organizers
- Be prepared for a hike with proper equipment and physical fitness. It is your responsibility to prepare for a hike so that you won't endanger yourself or others. If you don't have the appropriate equipment or fitness, or if you don't have sufficient experience with the technical requirements, the organizer can bar you from the hike. If the Rambler description or the organizer asks you to bring materials and equipment such as high-top hiking boots, extra water, long pants, crampons, rope or wading shoes, and you forget to do so, you won't be allowed to go on the hike. Check the hike rating and the trip description to make sure that you are fit enough to handle a hike of the given steepness or length. If you aren't sure, ask the organizer.
- Stay together on the trail and watch out for others. Stay within view or earshot of other hikers in the group. If you get ahead of the group, or if the organizer asks, you must wait to collect the rest of the group before continuing. If the organizer appoints another experienced hiker to lead a secondary group and assigns you to that group, you must respect the decisions of the deputy organizer and stay with your secondary group. If you notice other hikers in difficulty, report the problem to the organizer and try to help the organizer deal with it. There is safety in numbers, but it is also hard to manage large groups, especially in terrain that limits views such as forests or rough slick rock country. If the group spreads out, it can be difficult for the organizer to provide proper advice or directions, especially if the organizer must stay toward the rear to help slower hikers. You can help the organizer by making your location obvious; for example, if you leave the trail temporarily, drop your pack by the trail to show where you are taking your break. Another way to deal with these problems is for the organizer to ask the group to meet at a landmark on the trail. If you have experience with leading and with this particular hike, you can volunteer to help the organizer in situations like this by heading a secondary group.
- Talk to the organizer to report problems and seek guidance. The organizer is your resource for help with the hike. If you are unsure of the risk in a situation or if you need directions, you must ask the organizer for help. Your trip organizer should know the hazards and risks of the route; have directions for driving to and from the trailhead; know possible escape routes in the event of bad weather or other unexpected conditions; know meeting places to regroup on the trail; have maps for exploratory hike routes; and have suggestions about the right equipment for the conditions.
- Walk softly in the wilderness and keep it clean and safe. While on a WMC activity, you shall preserve wilderness values. Don't cut switchbacks or encourage trail erosion. Pack all your trash out. Don't needlessly injure plants or animals, and preserve their habitat. Don't hunt while on WMC hikes. The WMC Constitution "encourage[s] preservation of our natural areas, including plant, animal and bird life."
- Obey established rules for recreation on the trail. Certain wilderness areas have established rules on group size; WMC groups will limit themselves to no more than the maximum permitted size, or split into secondary groups. You must respect private property and take care not to damage it or infringe on the owners' rights. Hikers should of course obey all applicable laws and cooperate with police officers, forest and BLM rangers, and other authorities. You are responsible for parking legally at trailheads, refraining from fishing in restricted streams, following rules about backcountry camping, and handling other duties of a responsible citizen.
Responsibilities of Organizers
- You may be ejected for not following rules. An organizer may exclude you if in their own best judgment, you lack the experience, equipment, physical fitness or good judgment to complete the hike without becoming a danger to yourself or others. If you are already on the trail, you must return to the trailhead with the organizer or another experienced hiker appointed by the organizer. You are responsible for understanding the rules, and any violation of the rules may be grounds for exclusion. You must sign off from the release form before you leave, and be accounted for upon return like any other hiker. By signing the release form before the hike, you recognize that your trip organizer may act on behalf of the WMC to uphold its rules and policies. If you observe problems with leadership you should report them to the Hiking Director, but on any given trip you must cooperate with the organizer.
- You must respect the organizer's decisions on the trail. Even if you disagree with the wisdom or usefulness of the organizer's directions, you must comply with them or leave the hike. The organizer has no obligation to accommodate you if you can't accept the conditions on the hike. The organizer has some discretion to maintain order on the hike. If you do leave a hike, you naturally must follow the rules above about leaving hikes. Do take care not to follow the organizer into a situation you aren't prepared for - sometimes the organizer's choices just aren't suitable for you, and don't be afraid to leave if that's the case. The WMC sponsors family hikes that are open to all ages of hikers; check the Rambler description to see if a given hike is a family hike.
The organizer will plan the hike and explain the risks to you. The organizer can always explain to you the chosen route to the destination of the hike and describe the hazards along the way. The organizer shall emphasize the safety and well being of the group. You should not sign the release until you are satisfied that you have understood what kind of hike is being planned. Don't be afraid to ask. The organizer may change plans as a consequence of changes in the weather, trail conditions, time constraints or other problems, but they should explain the changes in plans and the reasons for the changes.
The organizer will sign you in and account for you at the end of the hike. The organizer will ensure that you read and understand the release before signing it, and that you sign it before hiking. The organizer will account for you at the end of the hike, even if you didn't finish all of the hike. In turn, you must make sure that the organizer knows you have returned from the hike. In the event of an accident or rescue, the expenses incurred are your responsibility. If you don't notify the organizer, you will be held responsible for the expenses even if you didn't need rescue. If you return before the organizer, you must either wait for the organizer or make sure that someone who does wait for the organizer will tell him or her that you returned safely. (4/97)
The following policies define the activities and responsibilities within the winter sports program of the Wasatch Mountain Club. (10/00) The core program includes snowshoe tours, backcountry tours, cross-country skiing, alpine skiing, and out-of-town trips (e.g. yurt and winter camping trips). The Robert Frohboese Avalanche Class is held in December or January each year. The Audrey Kelly Learn-to-Ski Clinic is held in January of each year. At least one telemark clinic is held each year.
The winter sports director is responsible for the overall management of the winter sports program. He/she appoints a skiing and snowshoe coordinator who in turn schedule trips, which are not planned at the committee meetings, but can be announced in the Rambler
throughout the season. The coordinators also assist trip organizers with information as needed. Other responsibilities include organizing or participating in training trips catered to novices and beginners. They are also welcome to submit articles discussing information on topics of interest.
The winter sports program will also promote conservation issues such as curtailment of ski resort expansion to prevent further loss of backcountry terrain, rigid control (or elimination) of helicopter skiing, continuation of involvement in land management decision-making (e.g. snowmobile vs. ski trails on Daniel's Summit), and use of UTA routes.
GENERAL GUIDELINES FOR WINTER SPORTS ORGANIZERS
The winter sports program adopts the guidelines for hiking organizers, published elsewhere in these policies. However, special consideration is necessary for winter activities. Planning your destination and route is the key to a successful trip. You should always try to carpool or utilize UTA transit options in the Wasatch Canyons. Help people understand what the outing involves so that they can decide whether they should be on the trip. The organizer may use his/her discretion as to the equipment and skills necessary for a safe and successful tour. The organizer may evaluate the equipment and capabilities of skiers/snowshoers and turn away people who aren't prepared for the outing. You can check their clothing and gear by eye, ask questions about their experience and fitness. Make sure that everyone going on the trip signs the release form and therefore acknowledges the risk involved and that it's their responsibility to be prepared.
Talk to the group and reach an understanding of when to turn back. You could run out of time to return before dark, or the conditions might turn ominous. Participants disagreeing with the organizer can choose to withdraw from a trip after clearly notifying the organizer, and preferably, at least one other witness. Skiers/snowshoers should return to the trailhead with a buddy, and be sure that the organizer understands your route. Large groups should be subdivided with appointment of a second organizer and separation of the parties into a "fast group" and "slow group." Have fun. Enjoy the fresh air and snow.
EQUIPMENT GUIDELINES FOR WINTER SPORTS ORGANIZERS AND PARTICIPANTS
All trip participants are responsible for their own equipment and preparedness. Be self-sufficient at all times, and be prepared to assist others when necessary. Carry necessary supplies for changes in conditions. A well-executed trip is a satisfaction to you and not a burden to others. In addition to the "Ten Essentials" (re: Seattle Mountaineers), which are emergency items you should have in your pack at all times, the following items are usually carried on winter sports trips: climbing skins, transceivers (dual-frequency or 457 mHz), shovel, probe, repair kit, headlamp, rope.
The organizer has the discretion to require any of these additional equipment items for group safety considerations. The general guideline is to require transceivers and shovel on MOD and above trip ratings. Of course, participants may always choose to take these additional items. If participants are unsure of what the trip involves and if certain equipment items will be required, please ask the organizer beforehand or at the meeting place. If beacons are required, the group should consider whether to conduct a beacon signal test before the tour and a practice avalanche search during the tour.
BASIC AVALANCHE AWARENESS GUIDELINES (SOURCE: US FOREST SERVICE)
- Carry an avalanche transceiver that will transmit your location. The transceiver can also be set to receive signals. Learn how to use the transceiver.
- Carry a shovel and collapsible poles to probe the snow for victims in case you need help with a rescue. Some collapsible ski poles can double as poles.
- Be alert following periods of steady snowfall when most avalanches occur.
- Slopes with angles of 25 to 50 degrees are most likely to slide.
- Cornices, or overhanging shelves of snow, can build up along ridges and can fall, triggering avalanches. When traveling along ridges, avoid the edges.
- When traveling through potentially unstable terrain, spread out and cross slopes one at a time, keeping close watch for sliding or settling of the snow.
- Most avalanches start above timberline, on slopes opposite the prevailing wind. Heavily forested slopes are less likely to slide.
- Dig snow pits and learn to read the weather history of the snow pack.
- Check with local forecasters and outdoor travelers for conditions and hazards.
- Only one in three avalanche victims buried without a beacon survives. But if you're caught in an avalanche, try to escape by grabbing a tree or rock. If you fall, get rid of skis, poles and pack and "swim" on the slide to stay toward the surface. When the avalanche stops, try to stay near the surface and make an air pocket.
WINTER TOURING ETIQUETTE
Utah Avalanche Forecast Center: 801-364-1581.
- Parties should try to stay away from one another as best they can.
- People need to be encouraged to keep their tracks close together in crowded areas.
- Break trails that will be useful to everyone who follows.
- Pay attention to inter-party safety considerations (e.g. do not tour above others). Share observations about potentially dangerous snow and avalanche conditions
See other useful phone numbers and addresses published under the hiking guidelines in these policies.
A liability release form is to be signed when traveling to an out of town Club sponsored event. (6/94)
ENTERTANMENT IS RESPONSIBLE FOR ARRANGEMENS FOR THE FOLLOWING
- General Membership Meeting refreshments
- Awards/Nominations Banquet reservations at the designated restaurant
It is up to the individual directors and coordinators to plan and arrange their own parties, but the entertainment director needs to be informed of any planned parties to avoid scheduling conflicts. (10/89)
If there are no sponsors for a party, then the party will not be held. (8/89)
Activity organizers' party was revised to one party per year in the fall. (6/90)
Name tags should be used at all socials. (11/88)
Live bands for parties should not cost over $600. (8/88)(7/94)
Socials are for members and guests only. (8/88)
All parties should be self-sustaining, with participants paying the costs of food and beverages. (10/85)
A balance should be maintained from year to year in the entertainment fund to cover inadvertent losses. (10/90)
The duties and purposes of the information director shall be:
- To oversee the Club's website and Webmaster. (98)
- To regularly monitor and respond to the Club's general voicemail mailbox. (1/01)
- To distribute copies of the Rambler to key outdoor recreational stores such as REI and Kirkham's and to prepare stacks of Rambler for distribution to local universities (U of U, Weber State, SL Community College). (1/01)
- To update and oversee publication of the WMC brochure and any other printed collateral material as needed. (1/01)
- To act as a clearinghouse to the media for all activities of the Club. Any individual, director, or committee wishing media coverage on any Club activities shall clear them through the information director.
- To provide access and obtain coverage in the news, TV, and radio media for Club activities.
- To contact other groups and organizations about pertinent Club activities.
- To provide environmental education for the general public and to develop programs for this purpose.
- To promote awareness of the WMC purpose as stated in the Constitution.
- To publicize positive aspects of the Club. (1/86)
- To oversee the Adopt-A-Highway Program. (5/92)(5/95)
WMC Website Policy
The WMC website is a vital component of the club. As such, its maintenance and development is the responsibility of all of the officers of the club. It is the Webmaster's responsibility to manage and coordinate the website maintenance and development. To this end, the Webmaster may choose to implement changes by soliciting paid contractors, volunteers or do the work by him or herself, based on the scope and size of the change.
Website maintenance includes:
- The resolution of design and programming errors,
- The periodic back-up of programs and data,
- The periodic rotation of photos,
- Assisting officers and members in their use of the website,
- Purging stale data, for example, old ads from the Gear Swap web page,
- Monitoring website usage and
- Monitoring member posted content to ensure that it conforms to WMC standards.
Website development, that is, substantive changes to the website, or requiring financial support, must be pre-approved by the board or a board approved committee. Substantive changes include the addition of new functions or changes to the overall look and feel of the website.
Email "All" Policy
It is possible to email all members of the WMC who have provided their email addresses, even if they are not enrolled in a specific email list. This ability to email "all" is reserved solely for the president, who can funnel information from other board members. Appropriate topics include club service changes/information, club membership information, announcements of general membership meetings, Awards Dinner invitations, club-wide survey's.
General Email Policy
Emails written by WMC members and distributed via the WMC-activity email lists should be focused on the type activity the list targets, or at least be relevant to the list recipients. Activities advertised via the email lists, but not submitted to the calendar or Rambler
, which require director approval, are considered NON-WMC events. Sales of items, gear or personal services are not encouraged. Offensive language is inappropriate. Abuse of this system may result in a member's removal from the list.
Photos submitted to the Rambler
or the WMC Website are expected to contain pictures of WMC activities or events, WMC members or relevant wilderness. Photos of an inappropriate or offensive behavior or scene may be removed and discarded at any time. All photos submitted to the website may also be co-opted for publication in the Rambler
and visa versa.
Articles/photographs may be submitted in any of the following ways:
- Email submissions to the current WMC email address.
- Mail submissions to the publications editor at the office address.
- Hand deliver them to the WMC office between the hours of 8 am and 5 pm weekdays. (The building is generally closed and locked evenings and weekends.) Leave hand deliveries in the blue box outside the office door.
If on diskette, please use 3.5" diskettes, MS/DOS format, and in Microsoft Word or WordPerfect format. Use Arial font, 10 point for all submissions. Label the diskette with your name and identify what file(s) are submissions. Enclose a hard copy in case your diskette cannot be read. The deadline is 6 pm on the 10th of the month. (Changed from 15th 11/00.)
Photos, B&W and color prints, will be accepted. Make sure that each photo is labeled with the photographer, date, and names of people. Unless a stamped, self-addressed envelope is provided, returned submissions will be available in the red bucket outside the WMC office.
RAMBLER EDITORIAL POLICY
- It is ok to hold some articles over to a following month, if the Rambler is getting too big.
- Editors shall make changes in grammar, and punctuation, etc. If major changes are needed, the article will be returned to the author for a rewrite.
- If the publishing cost per issue goes over $1,200, the editorial policy may need to be reconsidered.
remaining after the membership mailing are available to the public and are located outside the office and at REI.
Placement of ads in the Rambler
is at the editor's discretion. (10/91) Any commercial entity advertising in the Rambler
is automatically given a complimentary copy without Board approval. (4/95)
Ads that are not consistent with the philosophy and history of the Club and the sensitivities of the Board and members will not be accepted for publication. Examples of ads inconsistent with Club purpose and conservation philosophy include ads for helicopter skiing or off road vehicles. Ads for partisan political races should not be accepted. The Board shall fully support the interpretation of this policy by the Publications director and staff. (05/04)
is to be printed on recycled paper. (11/91)
Local outdoor recreation shops will receive complimentary copies of the Rambler
by direct mailing.
Each member must be given the choice of whether or not to receive the Rambler
Scheduled events should be submitted 6 to 8 weeks in advance of the time they are to occur in order to allow time for printing and mailing of the Rambler
Only events or trips approved by the appropriate director will be published in the Rambler
and all events and trips should be sent to the director for their submission to the Rambler
Commercial advertising rates are set by the publications director.
Only volunteer-led, director-approved trips will be listed in the Club Activities section of the Rambler
. Commercial trips will be noted in a separate section.
Out of area trips, which are organized by individuals and are not a WMC-sponsored activity and are sponsored for a profit, must be listed and paid for as a Classified Ad. (3/94)
Club members may use the Rambler
to advertise for sale personal items, which correspond to Club activities without charge.
Private parties serving alcohol will not be listed in the activities section of the Rambler
Names of people who contributed to the Conservation Fund will be published in the Rambler
editor is authorized to reject advertisements in the Rambler
that are inconsistent with the purpose of the Club or that otherwise are likely to offend the sensitivities of Club members. (8/87)
Political ads may be accepted for the Rambler
if they address environmental or recreational issues. (10/86)
Reimbursement of mileage at $.35/mile up to 100 miles/month is allowed for the person soliciting ads for the Rambler
. (2/90)(Increased 5/00)
Only the days of a trip should be listed in the Rambler
, not the departure day (if the departure is in the evening) to avoid confusion about days needed to take off work. (6/90)
Both the publication director and president have to approve any special mailings before they are sent out. (5/00)
The following policies define the activities and responsibilities of the boating director as well as the rafting, kayaking, canoeing, boating instruction, and equipment coordinators.
The boating program of the Wasatch Mountain Club in no way expresses or intends to provide a service to the general public. Club members and prospective members voluntarily participate as an amateur group in these activities for recreational purposes. All trip-related costs are equally divided among all trip participants. Prior to acceptance on a trip, participants must fairly represent their abilities and experience, and sign a release form acknowledging that they understand the risks and hazards of water sport activities.
The Club provides numerous water sport activities for its members throughout the year. These activities revolve around rafting, kayaking, or canoeing rivers, but also may involve sailing or Eskimo roll practice in a class for beginners, and other informative sessions. These classes are sometimes made available to the public, and any fee collected is the same for all participants. The Club offers these activities to help members gain experience and knowledge so they can participate in more advanced and difficult rivers. Members who kayak or canoe are required to provide their own equipment. The Club owns several rafts and accompanying equipment needed for daily or overnight trips. The Club collects fees to replace or repair this equipment. The Club owns a limited number of lifejackets for rental; however, participants are urged to purchase their own lifejackets.
The boating director is responsible for the overall management of the boating program. He/she appoints coordinators who in turn assist trip organizers. The boating director sits on the Governing Board of Directors and represents the boating contingent in respect to policies and matters brought before the Board. The boating director is also responsible for the following:
- Plans the boating calendar. This is usually done at the trip-planning meeting in March. (4/97)
- Ensures trips have an organizer and that a river guide is assigned to support that organizer. (4/97)
- Budget. The boating director deposits fees from trip organizers, spends funds in accordance with approved budgets, and sets the Club boating fees.
- Plans and conducts meetings such as the trip planning, permit party, and coordinators meetings (spring and fall).
- Spring and fall work parties: This involves organizing and coordinating the various activities, with assistance from the equipment coordinator.
- Rambler. Ensures that trips are published in the Rambler. (4/97) Announces meetings, classes, work parties, and such. Also publishes information pertinent to boating.
- Coordinates boating safety course.
- Coordinates an orientation course. This class provides information for new and beginner boaters. Topics include clothing and equipment, hazards and safety, and other pertinent items.
- Schedules family trips. These are important trips and the boating director needs to make an effort so that these trips are scheduled annually.
- Plans and coordinates parties held in the spring and fall.
- Maintains boating files with trip reports, Board minutes, and other factual and historic information.
- Handles problems. He/she shall arbitrate all matters regarding the boating program.
- The boating director will receive the trip report, liability release, financial ledger, and Club fees from the organizer after the trip is completed.
Any member who displays disregard for the safety of himself or others, or abuses Club equipment may, at the discretion of the boating director, be placed on probation. The boating director shall notify the person affected by this policy in writing and notify all coordinators and organizers accordingly. Additional incidents may result in restricted participation in Club activities and prohibited raft rentals. Any member who feels they have been unfairly placed on probation may appeal to the Governing Board.
The equipment coordinator is responsible for the following:
- Maintenance, repair, or replacement of Club equipment
- Coordination of equipment between conflicting groups
- Rental coordination and collection.
OTHER BOATING COORDINATORS
The rafting, kayaking, canoeing, and instructional coordinators' primary responsibility is assisting trip organizers in setting up and/or running their trips. They discuss with the trip organizer the itinerary, participants' experience levels, Club policies, equipment, and whatever other information is needed by the trip organizer. Each coordinator should be actively involved in Club activities and be familiar with other members. Other responsibilities include:
- Lead or participate in a training trip catered toward novice to intermediate rafters, kayakers, and canoeists. The Coordinator will collect the trip report, liability release, financial ledger, and Club fees from the organizer after the trip, and forward to the Boating Director.
- Coordinators are also welcome to submit articles discussing information on topics of interest.
- Schedule trips, which are not planned at the trip planning meeting, but can be announced in the Rambler throughout the season.
Trip organizers schedule the trip and plan Club boating events. Their efforts are greatly appreciated and make the Club a functioning active group. Trip organizers should be capable, but are not always experienced. Communication with coordinators can help the trip organizers with answers and suggestions. The trip organizer's responsibilities for arranging and coordinating trips include:
- Arranging transportation and shuttle
- Assigning tasks such as meals, drivers, PU, etc.
- Overseeing trip finances
- Protecting ecology (leaving a clean camp)
- Submitting a trip report, liability release, financial sheet, and Club fees to the boating director.
Trip organizers may delegate any or all of the items listed above, but he/she is ultimately responsible for all these items. The organizer may appoint a river guide, who takes control of the group once on the river.
Trip organizers are required to submit to the next Board meeting, a completed accident/incident report on any injury or accident on any Club function. The organizer will include comments written by the injured party and any witness to the accident.
A Club boating trip must be announced in the Rambler
at least 2 weeks in advance of the launch date. Members may sign-up by submitting a deposit to the trip organizer. The trip leader will put all paddle boaters on a waiting list until sufficient captains, etc. are signed up. (1/01) The trip organizer and or supporting coordinator can deny any member from participating due to space or crew requirements. (1/01) The trip organizer shall refund the full deposit for any such person denied. Full refunds will also be made for those paddlers on the waiting list without a captain, or those on the waiting list because the trip is full. A signed-up person that later cancels may be required to forfeit his/her deposit especially if the cancellation has a financial impact on other trip participants.
A non-Club member wishing to go on a boating trip must pay the estimated trip cost in advance of the trip departure date. The difference between actual and estimated will be addressed after trip completion. (7/94)
COMPENSATION FOR PRIVATE GEAR
Compensation for private gear used on a Club trip is at 50% of the Club rate if the gear (i.e., raft) benefits the entire group. (4/97) Compensation for transportation via private vehicles is at the current Club rate. Members are urged to consolidate into the minimum vehicles required to conserve fuel, reduce parking requirements, and to simplify shuttle.
Participants also have responsibilities and are not just going along for a ride. All work is to be equally divided among participants and those not willing to volunteer will be assigned tasks (such as the PTJ). All participants are required to:
- Fairly and honestly communicate their experience to the trip organizer.
- Sign a liability release form recognizing that boating has inherent risks and Club, trip organizer, and boat captains are not liable.
- Comply with the decisions of the trip organizer. The organizer will listen to participant input, but his/her decision is final.
- Bring adequate clothing, safety equipment, food, and water.
- Comply with the government regulations of the particular river section being traveled. (4/97)
Any member who fails to comply with the above items, or who displays disregard for the safety of himself or others, or abuses Club equipment may, at the discretion of the boating director, be placed on probation. The boating director shall notify the person affected by this policy in writing and notify all coordinators and organizers accordingly. Additional incidents may result in restricted participation in Club activities and prohibited raft rentals. Any member who feels they have been unfairly placed on probation may appeal to the Board of Directors.
Non-Club members will be allowed on Club river trips by joining the Club prior to leaving (application and money submitted at work party), (5/88) or by special exemption. Trip organizer and boating director approval are required prior to the trip for this special exemption. Special exemption is limited to these special cases:
- The person has special skills, knowledge, or equipment that is not available elsewhere within the Club.
- The person is a relative or non-Utah resident and attends a maximum of one trip per year.
- Other special circumstances approved in advance by the boating director. The exempt person must pay an equal share of trip costs and must comply with Club policies. (5/89)
Damage or loss of Club gear shall be repaired, reimbursed, or replaced by the responsible group. The cost of reimbursement will be the replacement cost prorated over the lost/damaged item's remaining lifetime. Costs to the group are to be equally divided among the trip participants up to a limit of $40 per person. The boating program, if any, will absorb the remainder. (6/88)(4/97)
The current boating director and equipment coordinator set boating fees, with approval by the Board. The fees are set according to replacement costs divided by the estimated lifetime and the estimated usage. (4/97) The budget should be assessed each year to reflect the Club's changing needs and the rising cost of inflation. The budget also includes rental for the storage shed, which must come out of boating fees. Each trip is responsible for repair, replacement, or reimbursement of damaged or lost Club gear.
The Club allows Club members to rent rafts for private trips provided the rental does not conflict with a Club trip. Members are encouraged to organize Club trips rather than lead private trips, and the rental rate is slightly higher than Club rates to reflect this. Renters are responsible for repair, replacement, or reimbursement of damaged or lost Club gear. The rental rates include ropes, paddles, pumps, repair kits, first aid kits - everything needed to launch.
The current bicycling policy was approved by the Board 8/00.
Bicycling is a director-led activity. Bicycling activities are to be included in the Rambler
Mountain bike and road bike coordinators may be appointed as required to assist the biking director in planning and managing the biking schedule.
Helmets are recommended on all club rides. Everyone must sign a release form prior to each activity. Bicyclists are responsible for maintaining and providing repairs for their own equipment.
The WMC advocates safe and responsible bicycling activities. As such, the WMC adheres to the rules and philosophies set forth by the International Mountain Biking Association (IMBA), particularly IMBA's mission statement and rules of the trail as stated below:
The mission of IMBA is to promote mountain bicycling opportunities that are environmentally and socially responsible.
"Opportunities" means trails, which are fun, safe and legal to ride.
"Environmental responsibility" means we stay on existing trails and roads. We do not ride cross-country off of trails. We also do not ride trails when they are wet, or closed to protect wildlife. We never spook animals.
"Social responsibility" means we control our speed, and yield the trail to hikers and equestrians.
RULES OF THE TRAIL
- Ride on open trails only - Respect trail and road closures (ask if not sure), avoid possible trespass on private land, and obtain permits or other authorization as may be required. Federal and state Wilderness areas are closed to cycling. The way you ride will influence trail management decisions and policies.
- Leave no trace - Be sensitive to the dirt beneath you. Even on open (legal) trails, you should not ride under conditions where you will leave evidence of your passing, such as on certain soils after a rain. Recognize different types of soils and trail construction; practice low-impact cycling. This also means staying on existing trails and not creating new ones. Do not cut switchbacks. Be sure to pack out at least as much as you pack in.
- Control your bicycle - Inattention for even a second can cause problems. Obey all bicycle speed regulations and recommendations.
- Always yield trail - Make known your approach well in advance. A friendly greeting or bell is considerate and works well; do not startle others. Show your respect when passing by slowing to a walking pace or even stopping. Anticipate other trail users around corners or in blind spots.
- Never spook animals - An unannounced approach, a sudden movement, or a loud noise startles all animals. This can be dangerous for you, others, and the animals. Give animals extra room and time to adjust to you. When passing horses use special care and follow directions from the horseback riders (ask if uncertain). Running cattle and disturbing wildlife is a serious offense. Leave gates as you found them, or as marked.
- Plan ahead - Know your equipment, your ability, and the area in which you are riding, and prepare accordingly. Be self-sufficient at all times, keep your equipment in good repair, and carry necessary supplies for changes in weather or other conditions. A well-executed trip is a satisfaction to you and not a burden or offense to others. Always wear a helmet and appropriate safety gear.
Organizers shall encourage appropriate safety, courtesy and environmentally sensitive behavior. This includes using discretion (with respect to group size, day of week, etc.) when planning trips to high use or environmentally sensitive areas.
The Bicycling Program sponsors in-line skating. Helmets, wrist/elbow guards and knee pads are recommended.
Everyone must sign a release form prior to each activity.
Dale Green was elected Club historian. (7/83) Replaced by Mike Treshow.