All documents created by the Governing Board, Coordinators, Trip Organizers, and others performing Club business, should be considered historically important. Therefore, all such documents should be dated, including month, day and year. Use standard letter-sized paper whenever possible. Since many documents will be bound in some manner, leave a binding margin of one-half to one inch on the left margin. For two-sided printing, the binding margin will alternate between left and right margins. (1/93)

The Club will use recycled products whenever practical and Club members are urged to recycle. (6/91)

Board meetings will be held monthly, on the first Wednesday of the month unless needed more frequently or otherwise scheduled. (3/86)

BOARD MEETING FORMAT

§ Only one person per directorship will report unless there is a clear splitting of report between the co-directors. (6/92)

§ Chair will allot "x" number of minutes per presentation.

§ Presentation format of short issue:

State what is proposed.

State what action is requested.

§ Presentation format of longer/complex issue:

Send written proposal in advance, i.e. in time to be sent out with minutes or bring written proposal ahead of time and Board will act upon it at following meeting.

§ A Board member may appoint a proxy to vote at a Board meeting; it is recommended that a committee member be appointed if possible. (3/84)

§ All unopened mail addressed to a Club member will be opened before the end of the Board meeting whether the Board member is there or not. Any unidentified mail will be opened and designated to the appropriate director. (3/91)

§ Board members will provide their own refreshments at Board meetings.

Board members may be reimbursed for travel expenses incurred in connection with routine Club business. The Board will vote on these reimbursements as they are requested. Each successive Board should determine its own policy. (6/81) The present board will be reimbursed at $.25 per mile. (92)

The president, vice-president, treasurer, and secretary shall be the signors on the checking account. (3/89)

The president is signatory for the Salt Lake Foundation. (1/92)

The vice-president is elected by the Board from the Board to act as president when the president is not available. (3/89)

Incoming directors should get keys, notebooks, etc., from outgoing directors. (3/89) Outgoing directors will spend a minimum of two hours with incoming directors. (3/94)

The treasurer and two trustees can authorize a transfer from the investment account to the checking account. (3/89)

No one can speak for the Club at public meetings unless he or she is sanctioned by the Board. (8/86) Directors may speak to questions about their particular domain. If an individual is not a director or otherwise authorized by the Board, he or she is to make the press and the public aware that he or she is speaking as an individual, not on behalf of the WMC and to refer the press and public to the appropriate Board members. (9/94)

The president, secretary, treasurer, and information director are responsible for planning and implementing an Organizer's Party in the fall. Each director submits to the officers a list of organizers they would like honored. (4/89) (6/90) Guests are invited by written invitation. Also, a notice is placed in the Rambler in case there are any members who felt they qualified but had been overlooked in the invitations.

Each director will submit a detailed budget by the April Board meeting for Board approval and will subsequently adhere to that budget for the period March 1 to February 28. (4/97) Those expenses that are General Fund expenses will be further identified as hiking, membership, administration, etc. Office expenses include phone, rent, utilities, and related expenses. The treasurer will develop codes that identify each area of the general fund. (6/94) The administrative assistant position was discontinued.

WMC has accounts at Kinko’s and Office Max for use of the Board. (12/96)

GOVERNING BOARD

The Governing Board consists of a set of directors and four trustees. The directors' respon