WMC Policies-2

Education
Endowment

1.

GENERAL POLICIES

1.1.

General Policies apply to all activities with additional policies specific to each activity included in the applicable activity. With this in mind when applying for permits, the participants should be considered to be a group of individuals and NOT an organization, which would then require a special use permit.

1.2.

The WMC only provides a method for individuals to organize activities with like-minded individuals.

1.3.

Activity Organizers are volunteers, not professional guides. Making the activity safe and successful depends on all participants understanding what the activity entails, assisting each other, contributing what one is able to, and communicating any concerns.

1.4.

Participants represent the Wasatch Mountain Club and shall act accordingly.

1.5.

Activities submitted to the Rambler shall be approved by the appropriate director. (5/81) The activity will appear in the online activity calendar and Rambler once approved by the director.

1.6.

Activities early in a month shall be submitted for the Rambler at least 2 months before the activity as the printed Rambler is typically not available for the first week or more in every month. (4/89)

1.7.

Bring the 10E’s (Essentials)

1.8.

Participants are responsible for their own equipment and preparedness.

1.9.

Be self-sufficient at all times and be prepared to assist others when necessary.

1.10.

Follow LNT (Leave No Trace) practices

1.11.

Participants are responsible for deciding if their physical condition, experience, and personal equipment are appropriate to participate in an activity. Understand WMC difficulty ratings (NTD, MOD, MSD, etc.) and pace (slow, moderate, or fast) to ensure that you participate in an activity that is suited to your ability and conditioning. Contact the organizer for more information about the activity if you do not understand the description.

1.12.

The organizer has the right to refuse participation to anyone if that person is unprepared, unqualified, or for any other reason. (5/90)(7/00)

1.13.

All activity participants will sign an Applicant Agreement, Acknowledgement of Risk, and Release from Liability Form prior to participating. (4/81) These forms will be retained for Seven (7) years.

1.14.

Directors shall have final approval of activity organizers. (10/94)

1.15.

No alcoholic beverages will be provided by the Club at any Club function. (8/86)

1.16.

Participants shall not use alcohol or drugs, including prescription drugs that affect alertness, when engaging in risky activities including driving.

1.17.

Carpool or utilize public transportation whenever possible.

1.18.

Carpool vehicles shall be adequate for expected road and weather conditions.

1.19.

Carpooling contributions are intended to cover all operating costs including the cost of insurance. (4/16) All carpooling is by private arrangement.

1.20.

Refer to the Carpooling Rates and Guidelines to reimburse drivers for transportation costs. (4/16) This is located on the WMC website / Activities / Carpooling Rates and Guidelines.

1.21.

Car owners shall be adequately insured. In a vehicle accident, the car owner shall pay the insurance deductible. Participants may choose to share in the deductible.

1.22.

Parking for activities may occur at trailheads, member driveways, roadsides, Park 'n Ride lots, or business lots where the Club has received written permission. Permission for business lots shall be reconfirmed on a yearly basis. (2/94)

1.23.

The organizer has the right to alter or cancel an activity for any reason. Notify participants if possible.

1.24.

A change in organizer shall be communicated to the activity director and participants. (5/80) If unable to find a replacement, notify the activity director ASAP.

1.25.

Participants shall report accidents, incidents and injuries to the organizer and complete a WMC accident/incident form. Organizers shall also complete a WMC accident/ incident form. The organizer will include comments written by the involved participants and those written by witnesses, including non-WMC witnesses. (8/89) The form will be submitted to the activity director ASAP. The appropriate director will review at the first Board meeting after the accident/incident. The form is found on the WMC web site under About Us/Forms. Forms will be retained for 7 years.

1.26.

Activities NOT appearing on the WMC calendar (online or Rambler) shall be considered private activities. Members may use email lists as part of organizing a private activity.

1.27.

Activity directors/coordinators shall plan and arrange their own planning parties. Notify the entertainment director to avoid scheduling conflicts. (10/89)

1.28.

Minor children are only allowed on trips designated as family trips and if accompanied by a parent or guardian. (4/99)

1.29.

Organizers may screen participants before and on the day of the trip including, but not limited to, fitness level and prior experience and appropriate gear.

1.30.

Follow land use requirements and cooperate with authorities.

1.31.

Group size will be determined by the organizers, and will be in accordance with any limit imposed by the land management agency or other jurisdiction. (Wilderness area group size limit is typically 10)

1.32.

Bullying, harassment, and other inappropriate conduct will not be allowed. (8/18) Any member who fails to comply with club policies or to cooperate with organizers, or who displays disregard for the safety of himself or others, or abuses Club equipment may, at the discretion of the director, be placed on probation. The director shall notify the person affected by this policy in writing and notify all coordinators and organizers accordingly. Additional incidents may result in restricted participation in Club activities, probation, or dismissal as a participant, organizer, and club member. Any member who feels they have been unfairly treated may appeal to the Board of Directors.

1.33.

These policies are not all inclusive and do not replace common sense. (11/16)

2.

DIRECTORS

2.1.

Since activity directors have similar roles, the roles are discussed in this section, rather than repeating it in each activity section. Director rolls specific to an activity will remain in that activity section.

2.2.

Manage the activity program with assistance from coordinators.

2.3.

Appoint coordinators and delegate tasks.

2.4.

Attend the Board of Directors meetings and represent the activity group.

2.5.

Assist organizers. (4/97)

2.6.

Request that organizers change or cancel activities if necessary to maintain safety.

2.7.

Assist participants in submitting trip reports to the Rambler.

2.8.

Announce meetings, classes, work parties, and publish information pertinent to the activity using email list and Rambler.

2.9.

Maintain activity files with trip reports, notes, and other information.

2.10.

Resolve matters regarding the activity program with Board assistance if needed.

2.11.

Ensure that the trip reports, liability releases, and accident/incident reports are submitted.

3.

COORDINATORS

3.1.

Since activity coordinators have similar roles, the roles are discussed in this section, rather than repeating it in each activity section. Coordinator rolls specific to an activity will remain in that activity section.

3.2.

Assist the director and perform director tasks when requested.

3.3.

Assist trip organizers in setting up and running their trips (eg. itinerary, participants' experience, Club policies, equipment.

3.4.

Hold instructional classes in their area of expertise.

3.5.

Organize and participate in training courses.

3.6.

Submit articles on topics of interest via the Rambler or activity email list.

3.7.

Organize trips.

4.

ORGANIZERS

4.1.

If not familiar with the planned route, with the terrain, and with likely hazards the trip should be advertised as “exploratory” in the trip announcement.

4.2.

Carry a cell phone and/or satellite communication device and have a list of emergency phone numbers.

4.3.

Introduce themselves to the group and have participants introduce themselves.

4.4.

Organizers can dismiss a participant before or during activity if the participant is unprepared or ill-equipped, endangers others, undermines organizer’s authority, is unruly or uncooperative, acts contrary to club policies, rules, and regulations, or for other reasons the organizer deems sufficient.

4.5.

Organizer decisions take precedence during the activity. Participants shall cooperate with the organizer or leave the activity.

4.6.

Organizers are encouraged to contact coordinators and/or directors before, during, or after an activity to address any questions, concerns, or issues.

4.7.

Conduct activities in a collaborative and participative manner, adapting to conditions and the abilities and interests of the group. When group decisions are required organizer's decisions are final and participants shall comply with them or not participate.

4.8.

Organizers have no obligation to accommodate participants who cannot accept the conditions for the activity.

4.9.

Organizers may cancel an activity or change the route if conditions are questionable.

4.10.

Organizers may turn back early if running out of time, the weather changes, trail conditions change, or hikers have issues.

4.11.

Get appropriate help when needed. If you believe that a participant may be lost or injured, call search and rescue and let professionals handle the problem.

4.12.

Account for all participants at the end of the activity using the release form

4.13.

Encourage writing trip reports for The Rambler.

5.

CONDUCT DURING AN ACTIVITY

5.1.

Arrive on time ready to go.

5.2.

Participants should report issues with how the organizer is handling the activity to the appropriate activity director or to the WMC President if the organizer is the activity director.

5.3.

Stay on the planned route and stay together unless the group agrees to split up for different routes or objectives.

5.4.

Report issues to and seek advice from the organizer and other participants as needed.

5.5.

You must be an active participant in decisions involving your personal safety. Use your common sense, experience, and good judgment.

5.6.

Take care NOT to follow the organizer into a situation you aren't prepared for, aren't comfortable with, or think is unsafe. It is possible that the organizer's choices aren't suitable for you. You are the best judge of your own abilities.

5.7.

Safety of all members of the group is paramount. If some participants are unable to safely continue with the planned route or activity and safety would be compromised by splitting up, then the group must act as a whole to ensure the safety of the group as a whole by abandoning objectives if necessary.

5.8.

Participants disagreeing with the organizer can choose to withdraw from an outing/trip after clearly notifying the organizer. A witness to this interaction is recommended. The organizer and the participant need to verbally acknowledge that the individual is no longer a participant of the organized activity.

5.9.

Participants may leave an activity and return to the start, preferably with another participant, if an activity becomes more difficult or riskier than what you are prepared for. Ensure that the organizer understands your plan to return and what your return route will be. Sign off from the release form. Communicate to the organizer that you returned safely with a note, text, or phone message.

5.10.

Make yourself easy to find if you believe you are lost and don’t know how to return.

5.11.

Give appropriate space to and be respectful of other groups.

5.12.

Monitor weather and trail conditions and participant performance.

6.

ACTIVITY EXPENSES

6.1.

Individual participants are responsible for payment for their search and rescue. (7/85)

6.2.

The default for WMC activities is that all individuals pay their own costs and organizers do not collect any funds.

6.3.

Some WMC activities incur costs that are paid by individuals and benefit some or all of the participants. These costs can be shared by all of the participants that benefit from this cost. Examples are the costs of carpooling, access fees, rented gear and private gear used by the group, commercial shuttles, and food for group meals.

6.4.

If cost sharing is expected on an activity the organizer must specify this and specify how the cost sharing is to be organized. It is acceptable to leave working out cost sharing up to the participants without collecting money or managing the sharing, as long as this declared in the event announcement. If this is the case it will be up to the participants to negotiate the sharing.

6.5.

Compensation for transportation via private vehicles is at the current club rate. This is found on the WMC website/About Us/Carpooling Rates and Guidelines

6.6.

When expenses are expected to be considerable and may need to be paid in advance of the activity the organizer may specify that money, including deposits, is collected in advance and as a condition of attending the activity. Deposits may be required for trips with up-front costs. Deposits may be partially or wholly non-refundable if a participant cancels if the cancellation has a financial impact on other trip participants.

6.7.

Organizers may utilize commercial service providers, such as transportation, logistics, and guide services when appropriate to the activity. In this case the organizer may require participants to pay the service provider directly (preferred) or to pay into a common fund that is used to pay the service providers. Any such required payments must be disclosed when the activity is submitted for approval.

6.8.

When payment for an activity is required, the organizer shall specify how funds are to be accounted for. The default should be that activity expenses are documented with receipts, compiled on a spreadsheet, and provided for review by all participants.

6.9.

The organizer may delegate organizational tasks, including financial management, to participants and participants may choose not to participate on that basis. Management of complex activities is the joint responsibility of the organizer and the participants.

6.10.

When an organizer uses a commercial service provider in an activity it is expected the organizer will have no financial interest in the service provider and will receive no remuneration from the provider. If the organizer does have a financial interest in the service provider this must be disclosed when the activity is proposed, to the WMC President. If the WMC President is the organizer it must be disclosed to the senior trustee. If there is a financial interest in a service provider the activity may be subject to Board review.

7.

BIKING

7.1.

GENERAL

7.1.1.

Refer to section 1 above for general activity policies.

7.1.2.

Control your speed and ride within your limits.

7.1.3.

Keep your equipment in good repair and carry necessary supplies for changes in weather or other conditions. Wear a helmet (required) and appropriate safety gear.

7.1.4.

Have a repair kit including a spare tube and patch kit, tire levers, a pump or CO2 inflator, a bicycle multi-tool and tire boot material.

7.1.5.

Know how to change a flat tire and handle minor mechanical problems

7.2.

BIKING DIRECTOR

7.2.1.

Refer to section 2 above for typical activity director policies

7.3.

BIKING COORDINATOR

7.3.1.

Refer to section 3 above for typical activity coordinator policies

7.4.

BIKING ORGANIZER

7.4.1.

Refer to section 4 above for typical activity organizer policies

7.4.2.

Additional policies pertaining to the Organizer are contained in the following.

7.5.

MOUNTAIN BIKING

7.5.1.

Participants shall follow the guidelines set forth by the Mountain Trails Foundation https://mountaintrails.org/trail-guidelines-and-etiquette/

7.5.2.

Yield the trail to bicycles travelling uphill and to all hikers and all equestrians.

7.5.3.

Stay on existing open trails. Don't cut switchbacks. Respect closures. Do not trespass on private land. Obtain permits or other authorization as required.

7.5.4.

Bicycles are not permitted in state or federal wilderness areas.

7.5.5.

Consider other riding options when the trail is soft. If tires are leaving ruts or causing other damage, turn around/exit.

7.5.6.

Call out or use a bell to let other trail users know you're coming. Give domestic animals enough room and time to adjust to you. Follow directions from horseback riders.

7.5.7.

If you encounter large wildlife, such as moose or deer, keep your distance until they clearly leave the area or backtrack and take another route.

7.5.8.

Consider group size, day of week, etc. when planning trips to high use or environmentally sensitive areas.

7.6.

ROAD BIKING

7.6.1.

Participants shall follow the guidelines set forth by the League of American Bicyclists (LAB) https://bikeleague.org/ridesmart/ride-better-tips.

7.6.2.

Participants shall follow the laws of Utah that govern bicycling at https://highwaysafety.utah.gov/road-rage/. Utah laws can be found in Title 41, Chapter 6a - Traffic Code at https://le.utah.gov/xcode/Title41/Chapter6A/41-6a.html

7.6.3.

Obey traffic signals and signs. Ride with traffic. Ride in a straight line. Use the rightmost lane unless turning left.

7.6.4.

Make your intentions clear to motorists and other road users. Signal turns, and check behind you.

7.6.5.

Ride where drivers can see you. Wear bright clothing. Use a front white light and red rear light and reflectors. Make eye contact with drivers. Don't ride on sidewalks.

7.6.6.

Anticipate what drivers, pedestrians, and other bicyclists will do. Watch for turning vehicles and ride outside the door zone of parked cars.

7.6.7.

Look out for hazards. Cross railroad tracks at right angles.

7.6.8.

Avoid road rage.

7.6.9.

Do not use headphones.

7.7.

RIDES

7.7.1.

These guidelines can apply to mountain biking with relevant modifications.

7.7.2.

Plan The Route.

7.7.2.1.

Use "Google Maps", "Map My Ride", and "Ride with GPS" which are planning, mapping, and cue sheet aids.

7.7.2.2.

If not familiar with the route consider driving or riding the route before the ride to learn about road or trail conditions, type of terrain, climbing, and available water and food stops.

7.7.2.3.

Specify if a ride is exploratory in the description if you are not familiar with it.

7.7.2.4.

Avoid using high traffic roads, if possible, unless they have wide shoulders or bike accommodations.

7.7.3.

Schedule The Ride.

7.7.3.1.

Schedule a ride on the activity calendar and Rambler using the WMC website.

7.7.3.2.

Provide information about the terrain, significant climbs, any particular risks or hazards, whether the ride is exploratory, and special considerations such as planned stops. Include the vertical gain and the type of route (loop, out and back).

7.7.4.

Before The Ride

7.7.4.1.

Prepare a map and cue sheet for your own use and one to hand out to riders, if necessary and especially if complex.

7.7.4.2.

If you are unable to organize and attend the ride find a replacement organizer and notify the biking director.

7.7.4.3.

If cancelling, notify riders if possible, and the biking director.

7.7.5.

Day Of The Ride

7.7.5.1.

Arrive in time to meet new riders and to prepare your bike and yourself.

7.7.5.2.

Monitor the weather forecast.

7.7.5.3.

Provide your cell phone number.

7.7.5.4.

Hand out maps and cue sheets, if available, and discuss the route, including any potential hazards.

7.7.5.5.

Announce regroup locations. Regroup at least once or twice unless everyone stays together or there is an agreement that there will be no regrouping.

7.7.5.6.

Allow 10-15 minutes after the published meeting time before starting the ride.

7.7.5.7.

Consider splitting the group if you have a very large group or a group with considerably different riding abilities. Choose other experienced riders to take on organizer responsibilities for the subgroups.

7.7.5.8.

Ensure that riders know the distance and average speed of the ride, and any significant climbing. Ensure that riders understand the route and how to read the map and cue sheet, if provided.

7.7.5.9.

Consider having other experienced riders bring up the rear of the group.

7.7.5.10.

Keep the ride at the advertised pace unless all riders present agree to a different pace.

7.7.5.11.

Don't leave a rider stranded. Recruit others to lend assistance.

7.7.6.

Safety

7.7.6.1.

Refer to the League of American Bicyclist's page at https://bikeleague.org/videos/basic-bike-check/. Request that riders do an ABC Quick Check before each ride (A is for air, B for brakes, C for cranks, chain, and cassette. Quick is for quick releases. Check is for check it over.

7.7.6.2.

Don't block the road.

7.7.6.2.1.

Move completely off the road when stopping.

7.7.6.2.2.

At red lights, do not stop in a right turn only lane if your group is going straight to allow other vehicles to turn right.

7.7.6.2.3.

Ask those at or near the back to call out "car back" when a car approaches.

7.7.6.2.4.

Ride single-file, especially when a car is passing. Ride no more than two abreast only when it does not impede traffic.

7.7.6.3.

Observe traffic controls.

7.7.6.3.1.

Stop at all red lights and stop signs.

7.7.6.3.2.

Stop and yield to cross traffic when it has the right-of-way even though others in your group have already crossed.

7.7.6.4.

Don't call out "clear" when crossing intersections. Each rider should look and decide for himself/herself when to cross.

7.7.7.

Use proper traffic lanes.

7.7.7.1.

Never ride left of center.

7.7.7.2.

Merge to the appropriate left turn lane before making a left turn. Check behind you for clearance before merging to the left.

7.7.8.

Cut the ride short if conditions dictate (weather, construction, etc.).

7.7.9.

Get appropriate help when needed.

7.7.10.

After The Ride

7.7.10.1.

Use the check-off boxes on the release form to account for everyone.

7.7.10.2.

Back-check the route if missing riders don't show.

7.7.10.3.

Contact missing riders to ensure they returned safely.

7.7.10.4.

Send the release forms to the biking director.

8.

BOATING

8.1.

GENERAL

8.1.1.

Refer to section 1 above for general activity policies

8.1.2.

Activities include canoeing, kayaking, paddle boarding, sailing, and rafting.

8.1.3.

Compensation for private gear used on a Club trip is at 50% of the Club rate if the gear benefits the entire group. (4/97)

8.1.4.

Consolidate into the minimum vehicles required to conserve fuel, reduce parking requirements, and to simplify shuttle.

8.1.5.

Comply with the government regulations for the particular river section. (4/97)

8.1.6.

Non-Club members will be allowed on club river trips by either joining the WMC or by paying a non-refundable participation fee equal to annual dues.

8.2.

BOATING DIRECTOR

8.2.1.

Refer to section 2 for typical activity director policies.

8.2.2.

Plan the boating calendar. This is usually done at the trip-planning meeting. (4/97)

8.2.3.

Ensure rental fees are deposited, funds are spent in accordance with approved budgets, and set the boating rental fees with equipment coordinators.

8.2.4.

Plan and conduct meetings such as the trip planning party and permit party, and coordinator meetings.

8.2.5.

Assist the equipment coordinator with the Spring and Fall Boat Shed Work Parties.

8.2.6.

Coordinate boating safety and training courses with the other coordinators’ assistance, including the Spring Beginner trip.

8.3.

EQUIPMENT COORDINATOR

8.3.1.

Maintain, repair, and replace of Club boating equipment as needed.

8.3.2.

Manage rental for the storage shed.

8.3.3.

Maintain equipment inventory.

8.3.4.

Coordinate equipment rentals.

8.3.5.

Collect and deposit rental fees.

8.3.6.

Keep boating finances up to date and report to the Board.

8.3.7.

Organize Spring and Fall Boat Shed Work Parties.

8.4.

ACTIVITY COORDINATORS (rafting, kayaking, canoeing, sailing and instruction)

8.4.1.

Refer to section 2 for typical activity coordinator policies

8.4.2.

Schedule trips and plan Club boating events.

8.5.

TRIP ORGANIZERS

8.5.1.

Refer to section 4 above for typical activity organizer policies

8.5.2.

Additional policies pertaining to the Organizer are contained in the following.

8.5.3.

Communicate with coordinators and the director for help.

8.5.4.

Arrange transportation / shuttle or delegate this.

8.5.5.

Assign tasks such as meals, drivers, PU, etc.

8.5.6.

May appoint a river guide, who represents the organizer when on the river.

8.5.7.

Oversee trip finances

8.5.8.

Delegate any of the required tasks, but the organizer remains responsible for completion.

8.5.9.

Provide a trip report, completed liability release form, and rental fees to the boating director.

8.6.

RENTALS

8.6.1.

The Club owns several boats and equipment needed for daily or overnight trips. The Club collects rental fees from its members to maintain, store and replace this equipment.

8.6.2.

The boating director and equipment coordinator set rental fees, with approval by the Board. The fees are set based on replacement costs divided by the estimated lifetime and the estimated usage. (4/97)

8.6.3.

Rental rates include ropes, paddles, pumps, repair kits, first aid kits - everything needed to launch. (7/89)

8.6.4.

Refer to WMC web site / Activities / Canoeing, Kayaking, Rafting / Rafting Rental Rates for prices. The private trip rental rate is higher than club trip rates.

8.6.5.

Only WMC members may rent gear for club and private trips.

8.6.6.

Club trips have priority over private trips for rental gear.

8.7.

DAMAGED OR LOST GEAR

8.7.1.

Private trip renters are responsible for the total cost of repair, replacement, or reimbursement for damaged or lost gear. Normal wear and tear is not considered damage.

8.7.2.

Club trip renters are responsible for repair, replacement, or reimbursement of damaged or lost gear equally divided among the group participants up to a limit of $100.00/person. The cost of reimbursement will be the replacement cost prorated over the lost/damaged item's remaining lifetime. The boating program will absorb any remaining cost. (6/88)(4/97)(10/16)(6/88) Normal wear and tear is not considered damage.

8.8.

SWIFT WATER RESCUE COURSE REIMBURSEMENT

8.8.1.

Reimbursement is at the discretion of the boating director. Reimbursement will be based on available funds.

8.8.2.

Reimbursement will be for half of the cost of the course.

8.8.3.

The member is responsible for the initial payment of full course costs.

8.8.4.

Reimbursement will be for courses approved by the boating director.

8.8.5.

Prior approval by the boating director is required.

8.8.6.

A member can receive one reimbursement once every 2 years

8.8.7.

The member needs to organize at least two boating trips in 2 years, including the year that the course is taken.

8.8.8.

For at least one of the trips, the member needs to be the primary organizer. For the second trip, the member can be a secondary co-organizer.

8.8.9.

Both day trips and multi day trips count.

8.8.10.

After organizing two trips, the member must submit the receipt for the course to the boating director by October 31 of the same year.

8.9.

PARTICIPANTS

8.9.1.

Work is to be divided among participants and tasks can be assigned.

8.10.

TRIPS

8.10.1.

Members may sign-up by contacting the trip organizer and submitting a non-refundable deposit, if applicable. The trip organizer will manage the roster, and may put interested members on a wait list.

8.10.2.

The trip organizer can deny any member from participating due to space, crew requirements, or for any other reason. (1/01)

9.

CLIMBING

9.1.

GENERAL (11/16)

9.1.1.

Refer to section 1 above for general activity policies.

9.1.2.

Activities include rock climbing, canyoneering, and mountaineering

9.1.3.

Activities that require technical gear and / or protection shall be considered mountaineering activities rather than hiking or winter sports and shall be approved by a mountaineering director. (11/16)

9.1.4.

The Mountaineering Director may request that organizers change or cancel activities to maintain safety.

9.2.

CLIMBING DIRECTOR

9.2.1.

Refer to section 2 above for typical activity director policies

9.3.

CLIMBING COORDINATOR

9.3.1.

Refer to section 3 above for typical activity coordinator policies

9.4.

CANYONEERING COORDINATOR (8/18)

9.4.1.

Refer to section 4 above for conduct on activity policies.

9.4.2.

There shall be a minimum of two (2) Organizers having canyoneering experience for any technical canyon. The number of Organizers for workshops, trainings, etc. may vary. (8/18)

9.4.3.

Technical canyoneering trips are to be by registration. Organizers shall review and determine that participant’s training and experience are sufficient for the activity. If not, the Organizers may exclude that participant. (8/18)

9.4.4.

Organizers shall have descended the canyon prior to leading a group. If not, the trip shall be noted as “exploratory” in the description. Have sufficient beta (information) to confirm that the group has the skills and equipment to descend an unknown canyon. (8/18)

9.4.5.

Organizers shall evaluate available canyon information (beta) for the gear needed (rope, webbing requirements, etc.) and determine who is bringing that gear.

9.4.6.

Gear should include at least one first aid kit, emergency type bathroom (WAG) bags and Personal Locating Beacons (PLB’s). (8/18)

9.4.7.

All participants will determine for themselves if the weather forecast and terrain allows for a safe canyon descent. (8/18)

9.4.8.

An itinerary should be left with a third party and the Canyoneering Coordinator. The itinerary shall include the names and locations of all canyons, campsites, and drivers. (8/18)

9.4.9.

Anchors shall be rigged with a releasable contingency whenever possible. The user shall know how to convert that static or releasable rigging to a lower rigging. (8/18)

9.4.10.

Verify if permits are required and obtain those permits as needed. Have a backup plan in the event a permit is not obtained by the trip date. (8/18)

9.4.11.

All participants will adhere to governing laws and regulations including, but not limited to, canyoneering, camping and parking. (8/18)

9.4.12.

Group sizes will be limited for workshops, training, and canyon trips. The organizers will establish the registration format and keep track of the RSVPs. (8/18)

9.4.13.

Prepare the group the night before and get early starts in canyons. (8/18)

9.4.14.

Participants shall make the Organizers aware of any medical or physical conditions that require special attention or consideration when signing up for the trip. This may be shared with the group as necessary. (8/18)

9.4.15.

Participants shall have suitable gear required for the canyon to be descended. A helmet, harness, 3-4 locking carabiners, safety tether (PAS) and canyoneering specific device are the minimum required. (8/18)

9.4.16.

Organizers and participants are expected to work together as a team by staying together, checking others rigging, providing belays, spotting down climbs, carrying group gear, etc. (8/18)

9.4.17.

Under normal circumstances, participants should not be separated from the group. Move at the pace of the group as a whole. Normally, one Organizer shall be in the lead and one Organizer at the end of the group. (8/18)

9.5.

CLIMBING COORDINATOR (11/16)

9.5.1.

Refer to section 4 above for conduct on activity policies.

9.5.2.

Many rock climbing activities are suitable for a wide range of skill and experience level as long as the participants have the minimum required gear and skill level.

9.5.3.

Participates shall have (as a minimum) harness, belay device with locking carabiner, and helmet. (11/16) Belay experience is preferred, but must be disclosed ifnot.

9.5.4.

Single pitch sport climbs may be listed as "just show up" rather than "by registration". Organizers for these types of climbs have no obligation to screen participants. They are generally just organizing the destination, time, etc. (11/16)

9.5.5.

Multi-pitch and other rock climbing activities that require a higher skill level, shall be listed as "by registration" to allow the organizer to assess the skill and experience level of participants. (11/16)

9.5.6.

Participants involved in more technical activities, such as lead climbing or cleaning a top rope anchor, shall have the proper gear and training. (11/16)

9.5.7.

The universal belay standard (as defined by the American Alpine Club), including belay commands, shall be used. Climber and belayer shall agree on commands and descent approach before starting a climb. https://americanalpineclub.org/news/2016/3/15/9ifwyakbvdf826by6gv97y1uzk1mzb

9.5.8.

Anchors shall be built per accepted standards. (SERENE = Solid, Equalized, Redundant, Efficient, No Extension) (11/16)

9.5.9.

All class 5 climbing should be protected including accessing anchors for top roping. (11/16)

9.5.10.

Before beginning a climb, the rope team shall agree on descent method, communications plan, equipment, and any other safety determining factors.

9.6.

MOUNTAINEERING COORDINATOR (11/16)

9.6.1.

Refer to section 4 above for conduct on activity policies.

9.6.2.

Mountaineering activities should always be "by registration" to allow the organizer to assess the skill and experience level of participants. (11/16)

9.6.3.

Weather, snow, avalanche conditions, etc. are highly variable and are to be taken into account. Organizers may change a destination or cancel an activity depending on conditions. (11/16)

9.6.4.

In deciding the appropriate equipment for a route, the organizer and participants should consider the level of exposure (risk of a fall causing serious injury), and the technical skill required to complete the crux sections, versus the ability and experience of participants and the desire to travel light and fast. (11/16)

9.6.5.

Participants are to stay together or in groups. Individuals shall not be left on their own. (11/16)

9.6.6.

Organizers and participants shall determine if any class 5 terrain exists on the intended route. (11/16)

9.6.7.

Participants in mountaineering activities involving class 5 terrain should bring (as a minimum) the following safety equipment: Suitable harness (rock climbing or mountaineering), belay / rappel device, locking carabiner and helmet. The group shall have adequate rope and other gear to protect the technical areas. (11/16)

9.6.8.

Travel through exposed class 5 sections shall be protected and class 4 sections shall be protected when dangerous conditions exist. (11/16)

9.6.9.

Helmets shall be worn wherever rock fall is possible, in all fourth and fifth class terrain, while glissading, when carrying an ice axe or ice tools, and in areas where a slip would likely result in a long fall. (11/16)

9.7.

CLIMBING, CANYONEERING, MOUNTAINEERING ORGANIZER

9.7.1.

Refer to section 4 above for typical activity organizer policies

9.7.2.

Additional policies pertaining to the Organizer are contained in the above.

10.

HIKING

10.1.

GENERAL

10.1.1.

Refer to section 1 above for general activity policies.

10.1.2.

Activities include hiking, car camping, and backpacking.

10.1.3.

Activities that require technical gear and/or protection shall be considered mountaineering activities rather than hiking. Ice axe, alpine axe, and crampons are considered technical gear. These activities shall be approved by the mountaineering director.

10.1.4.

Activities that travel through Class V (five) terrain (or Class IV (four) in winter conditions are also considered mountaineering activities and shall be approved by the mountaineering director.

10.2.

HIKING DIRECTOR

10.2.1.

Refer to section 2 above for typical activity director policies

10.3.

HIKING COORDINATOR

10.3.1.

Refer to section 3 above for typical activity coordinator policies

10.4.

HIKING ORGANIZER (08/14)

10.4.1.

Refer to section 4 above for typical activity organizer policies.

10.4.2.

Additional policies pertaining to the Organizer are contained in the following.

10.4.3.

Keep a waiting list once the trip is filled if there is a size limit. (6/92)

10.4.4.

If the waiting list is large enough a second organizer may organize a separate trip to a similar destination or on a different date. (6/92)

10.4.5.

Hike the planned route yourself first if it is unfamiliar.

10.4.6.

If the hike is exploratory, described it as such.

10.4.7.

For difficult hikes, consider requiring participants to preregister to determine their experience and preparedness.

10.4.8.

Include in the description whether there is exposed terrain, rock scrambling, wading, route finding, snow crossings, extreme temperatures, estimated time the hike will take and other challenges in addition to the standard required information.

10.4.9.

Get permission to cross posted private property if no easement or right-of-way exists.

10.4.10.

Split groups if necessary or if larger than desired between fast and slow-paced hikers with a second organizer. Allow the fast group to start first to maintain separation. (6/92)(4/16)

10.4.11.

Set a pace appropriate for your group.

10.4.12.

Keep the group together. Consider having a second experienced hiker to lead from the front or rear.

10.4.13.

Regroup as desired, such as a landmark, lunch break, or at the destination.

10.4.14.

If a group has divided, the other organizer shall help account for all the hikers afterward.

11.

WINTER SPORTS (11/17)

11.1.

GENERAL

11.1.1.

Refer to section 1 above for general activity policies.

11.1.2.

Activities include snowshoeing, backcountry skiing, cross-country skiing, alpine skiing, snowboarding, clinics, and out-of-town trips (e.g., yurt and winter camping trips).

11.1.3.

Helmets are recommended when skiing downhill.

11.1.4.

Activities either REQUIRE of DO NOT REQUIRE avalanche rescue gear (beacon, probe, and shovel). Rescue gear is required for all participants if travelling in avalanche terrain.

11.1.5.

Activities that require technical gear and/or protection shall be considered mountaineering activities rather than winter sports. Ice axe, alpine axe and crampons are considered technical gear. These activities shall be approved by the mountaineering director.

11.1.6.

Activities that travel through Class V (five) terrain (or Class IV (four) in winter conditions are also considered mountaineering activities and shall be approved by the mountaineering director.

11.1.7.

Participate in clinics, workshops, lectures and online courses about winter and avalanche safety offered by the Wasatch Mountain Club and Utah Avalanche Center and other accredited organizations such as AIARE and AAI.

11.1.8.

Both organizers and participants shall

11.1.8.1.

Review the avalanche forecast at https://utahavalanchecenter.org/forecast/salt-lake or call 888-999-4019

11.1.8.2.

Share observations about dangerous snow and avalanche conditions.

11.1.8.3.

Avoid snowshoeing on a ski/snowboard track.

11.1.8.4.

Be aware of possible avalanche terrain.

11.1.8.5.

Observe inter-party safety considerations (e.g., do not tour above others).

11.2.

WINTER SPORTS DIRECTOR

11.2.1.

Refer to section 2 for typical activity director policies.

11.3.

WINTER SPORTS COORDINATOR

11.3.1.

Refer to section 3 for typical activity coordinator policies.

11.4.

WINTER SPORTS ORGANIZER

11.4.1.

Refer to section 4 for typical activity organizer policies.

11.4.2.

Additional policies pertaining to the Organizer are contained in the following.

11.4.3.

State whether avalanche gear is needed. If needed, then all participants must wear a beacon and have a probe and shovel and know how to use them.

11.4.4.

Conduct a departure check before touring in avalanche terrain

11.4.4.1.

Confirm Gear (personal, rescue, group gear)

11.4.4.2.

Confirm plans (route, time)

11.4.4.3.

Check communication (gear, protocols)

11.4.4.4.

Check transceivers (DBEST)

11.4.4.5.

Refer to AIARE and https://www.youtube.com/watch?v=snudl1s2M7A

11.4.5.

Conduct a debrief after completing a tour in avalanche terrain

11.4.5.1.

What went right and wrong

11.4.5.2.

Should we have done anything different

11.4.5.3.

Was the tour within individual physical limit and safety zone

11.4.5.4.

When were the highest risks

11.4.6.

Look for opportunities to conduct beacon drills.